Job Description
Posting Details Posting Information
Posting Number S342P
Working Title Assistant Athletic Director for Facilities and Athletic Events
FLSA Exempt
Pay Grade Non-Classified
Advertised Salary $40,600 - $48,800
Position Status Full Time
Appointment Length 12 Months
Department Athletics
Job Summary/Basic Function The Assistant Athletic Director for Facilities and Athletic Events is a vital role within the athletic department, responsible for the planning, coordination, and execution of all athletic events, facility operations, and special programs. This position oversees event and game-day management, championship hosting, athletic facility maintenance and scheduling, and supports camp and clinic operations. The role also serves as a key liaison with internal and external stakeholders to enhance fan engagement, ensure operational excellence, and maintain NCAA compliance standards. The Assistant Athletic Director will be a proactive, organized, and collaborative leader who plays a central role in elevating the student-athlete and fan experience while ensuring operational excellence across all athletic venues and events.
Minimum Qualifications Bachelor's degree
Preferred Qualifications Master's degree
3 plus years experience
Posting Date 08/20/2025
Close Date Special Instructions Summary Appointment to this position will be contingent upon a satisfactory background check.
We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous
employee benefits , including:
o 13 paid holidays
o 24 days annual leave (vacation) per year
o 18 sick days per year and the flexibility to use that time to care for immediate family members
o Wide range of health insurance and other benefits
o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks
o Tuition waivers for employees and their dependents
Job Duties
Description of Job Duties Event Management • Planning and execution of department special events
• Assist Alumni Association with all events related to athletics
• Coordinate and plan sport specific events with coaching staff
• Create ideas for events to enhance fan engagement
• Primary liaison with Aramark for all athletic events on campus
• Coordinate with External affairs for activation of sponsorships.
Game Management • Primary game manager for all sports
• Plan promotional events for all sports
• Coordinate game day operations with campus police, facilities, campus services, and other campus partners
• Coordinate with Cheer, Dance Team, Band, and Pep Band for game day appearances and scheduling
• Game day parking and ticket sales and management
• Update script templates with information for sponsors and special events
• Update game guidelines and programs
• Create and maintain update manuals for set up and hosting all home events
Championships • Primary coordinator for all playoff games
• Assist with submitting bids to host all playoff games
• Assist with reconciliation for all playoff games hosted on campus
• Help with planning for post-season travel as needed
Camps/Clinics • Liaison between coaches and campus services, ATs, Facilities, Dining Services
• Create procedures and streamline processes for scheduling and operating camps in conjunction with the Assistant Athletic Director for Compliance
• Assist coaches with marketing for camps
• Coordinate camp check-in process
Facilities • Schedule annual maintenance for all facilities
• Handle facilities issues that arise at all athletic facilities
• Prepare for potential facility upgrades required by NCAA
• Handling scheduling off all athletic facilities
Social Media Management • Work with SID, SID GA, University Communications, University Marketing to advertise events and promotions
Job Tags
Full time, Immediate start,