Job Description
Plexos Group is currently seeking a Public Assistance/Grant Management Specialist to work with cross-functional work groups composed of internal and external department, local, state and/or federal stakeholders to develop program objectives, work plans, and subgrant budgets for subrecipients. As we build capacity in the State of New Mexico, we are seeking local candidates with experience in local government, grant management, and/or accounting and finance to learn the Public Assistance program.
RESPONSIBILITIES:
• Engage in comprehensive training programs to learn about disaster assistance and recovery procedures.
• In coordination with experienced Liaisons, support clients and sub-recipients regarding program administration, policies, procedures, resolve related issues and concerns, and ensure uniformity in grant and contract management.
• Collect and analyze damage assessment data to support state requests for federal assistance. Support document collection required to complete project worksheets and meet audit requirements for the FEMA-PA program.
• Assist the experienced Liaisons and Project Managers in obtaining and recording accurate project work records related to field eligibility determinations, field additions, and scope changes, to meet client needs and audit requirements.
• Participate in the establishment and operation of Disaster Recovery Centers, which may require travel.
• Promote disaster assistance programs to various stakeholders, including state, county, and municipal leaders, and serve as a liaison between the State, FEMA, and other stakeholders by attending meetings, responding to information requests, and resolving issues between parties involved.
• Learn and communicate technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures.
• Assess, manage, and evaluate project worksheets and timelines to facilitate responsiveness to FEMA RFIs, required program reporting, and other requests in a timely manner.
• In coordination with experienced Liaisons, ensure sub recipient compliance with FEMA and State requirements by overseeing agreements, contracts, expenses, and activities.
• Review and monitor project cost and approve budget justifications and budget revisions for awarded subgrants. As necessary, perform analysis and produce justification packages for any estimated cost over/under-runs for the purposes of a version request, final scope alignment, or project closeout.
• Prepare accurate requests and periodic reports for payment from state, federal and other grant sources.
• Review submitted subgrant applications and determine the applicant’s eligibility for award based on established criteria.
• Review letters of intent and grant applications.
• Manage and monitor the implementation, management, evaluation, and close-out of projects according to rules and regulations.
• Maintain a regular work schedule and work extended hours when needed.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
MINIMUM QUALIFICATIONS:
3 years of work experience working in project management, financial or program compliance, public or business administration, real estate, commercial construction, insurance adjusting, emergency management, or another directly related field.
KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to learn and effectively apply working knowledge of government organizations, operations and emergency management programs at the federal, state and local levels.
• Must exemplify the firm’s core mission and the values of integrity, teamwork, accountability and excellence.
• Must exercise excellent interpersonal skills – position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with internal and external customers.
• Must be organized, flexible, and able to prioritize in a multi-demand and constantly changing environment.
• Demonstrated ability to meet multiple and sometimes conflicting deadlines without sacrificing accuracy or timeliness; ability to work independently; and to understand and effectively apply complex oral and written instructions and procedures.
• Ability to communicate effectively (oral and written), as well as to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
• Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness.
• Ability to analyze problems, identify causative factors, and apply actions to effectively resolve current issues and prevent recurrences of problem conditions.
• Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Plexos Group is committed to providing a workplace environment free from discrimination and ensuring equal opportunity for all employees.
Company DescriptionThe Plexos Group, LLC employs the most experienced and innovative professionals in the field of disaster recovery management who have completed similar work for municipal, state, and federal agencies. Our project team has more than 100 years of combined experience in managing disaster recovery and has led disaster recovery programs in excess of $25 billion.
The Plexos Group, LLC employs the most experienced and innovative professionals in the field of disaster recovery management who have completed similar work for municipal, state, and federal agencies. Our project team has more than 100 years of combined experience in managing disaster recovery and has led disaster recovery programs in excess of $25 billion.
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