Job Description

Job Description

Job Description

LHH Recruitment Solutions is currently seeking an Office Coordinator who will ensure smooth day-to-day office operations and an excellent employee/visitor experience. This role supports facilities, supplies, scheduling, vendor coordination, and meeting/event logistics, while handling a variety of administrative tasks that keep the office running efficiently.

Responsibilities:

• Greet visitors; manage sign-in, badges, deliveries, and incoming calls.
• Maintain a professional, welcoming reception and common areas.
• Monitor and restock office/kitchen supplies; track inventory and place orders.
• Coordinate mail, shipping/receiving, and copy/print needs.
• Log and route service tickets for building, facilities, and IT issues.
• Schedule conference rooms; arrange A/V, catering, room setup/teardown.
• Support town halls and team events (agendas, materials, attendee comms, onsite logistics).
• Draft brief internal communications and update office calendars/notice boards.
• Liaise with building management, cleaning, and other service vendors; track visits and verify work completion.
• Process and track vendor invoices; maintain basic records and reports.
• Assist with travel bookings and expense submissions for office leaders as needed.
• Create and maintain simple spreadsheets, trackers, and file systems (digital/physical).
• Coordinate workstation setups for new hires; assist with onboarding/offboarding checklists.
• Help collect documents, badges, and equipment returns per policy.
• Help enforce visitor, badge, and desk/space policies.
• Assist with safety drills, incident logging, and ergonomic requests.

Qualifications:

• Experience: 1+ year in office coordination, administrative support, or similar role.
• Education: High school diploma or equivalent required; Associate's degree preferred.
• Technical: Proficient with Microsoft 365 (Outlook, Teams, Word, Excel); comfortable with room-booking and ticketing tools.
• Skills: Strong organization and follow-through; clear written/verbal communication; customer service mindset; ability to prioritize and handle multiple tasks; discretion with confidential information.

Hours:

• 9:00am-5:00pm
• Monday through Friday

Worksite Type:

• 100% in office

Employment Type:

• Direct Hire/Permanent

Benefit offerings may include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

At LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button.

Pay Details: $24.00 to $27.00 per hour

Search managed by: Coral Dunn

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to uat.lhh.com/us/en/candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Tags

Hourly pay, Permanent employment, Temporary work, Work at office, Local area, Monday to Friday,

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