Job Description

Job Description

Job Description

Challenging Today. Reinventing Tomorrow.

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!

MRI, a woman-owned Technologies and Engineering Services company, has an exciting opportunity for an Administrative Specialist - Mission Science on the JETS II Contract at NASA Johnson Space Center in Houston, TX. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. This position supports the JETS II Mission Science group, including both the Orbital Debris Research and Hypervelocity Impact Technology teams.

As an Administrative Specialist - Mission Science you will:

Administration

• Travel coordinator across a group consisting of multiple teams
• Submit purchase requisitions (PRs) for the group; monitor purchasing and shipping statuses and help expedite when necessary; maintain detailed tracking spreadsheets; correspond with shipping support personnel
• Manage group calendars and related scheduling
• Maintain office supply inventory by checking stock to maintain inventory levels; anticipating needed supplies; placing and monitoring orders; verifying receipt of supplies
• Prepare and manage project correspondence, interoffice and interdepartmental communications as instructed
• Receive, sort, and distribute incoming mail
• Update and maintain databases such as mailing lists, contact lists and client information
• Maintain office administrative filing and storage systems, both hard copy and digital
• Manage badging requests for visitors to on-site group related NASA facilities
• Contribute to team effort by accomplishing related administrative tasks as needed

Meeting Support

• Schedule and coordinate meetings for both in-person conference rooms and Microsoft Office Teams meetings
• Prepare meeting presentations and other support materials, as well as setup meeting rooms
• Support special meetings and events such as conferences and award ceremonies
• Record, compile, transcribe, and distribute minutes of meetings, as needed

Archive Maintenance

• Retrieve information from internal archive or order from STI Center library on request
• Learn and apply cataloging rules and procedures specific to this collection
• Download files from conferences and archive for digital reference

Here's What You'll Need:

Requisition Qualifications:

• Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area.
• The work requires a basic knowledge of proper office procedures. Must have ability to follow instructions.
• Proficient in spelling, punctuation, grammar, and other English language skills
• Ability to operate a personal computer including email, Internet connections, MS Teams, SharePoint, and software related to collection database and scanner
• Experience with Microsoft Office and operation of standard office equipment
• Ability to work in a team-based environment and independently
• Ability to communicate effectively and professionally

Requisition Preferences:

• High school diploma or equivalent

Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position.

Must be able to complete a U.S. government background investigation.

Management has the prerogative to select at any level for which this position has been advertised.

MRI Technologies is An Equal Opportunity/Affirmative Action Employer. Employment at MRI Technologies is based solely on a person's merit and qualifications directly related to professional competence. MRI Technologies does not discriminate against any team member or applicant because of race, creed, religion, color, national origin, gender, sexual orientation, gender identity and/or expression, disability, age, genetic information, past or present military service, marital or domestic partner status, parental status, pregnancy, pregnancy related conditions (including breastfeeding), or any other basis protected by law.

MRI Technologies is a background screening, drug-free workplace.

Essential Functions

Work Environment

Generally, an office environment, but can involve inside or outside work depending on task.

Physical Requirements

Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).

Equipment and Machines

Standard office equipment (PC, telephone, printer, etc.).

Attendance

Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.

Other Essential Functions

Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

As we are a Federal Contractor, most positions require the employee to obtain and maintain a U.S. Government background investigation. MRI also completes a pre-screening background check for anyone offered employment.

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