Job Description

Job Posting: Management Aide

The City of Jurupa Valley is seeking a Management Aide to provide support to the Economic Development Division and Housing Division in the Community Development department.

Salary: $65,020.80 - $87,443.20 Annually

Location: City of Jurupa Valley, CA

Job Type: Full-Time

Job Number: 160

Department: Community Development Department

Opening Date: 07/10/2025

Closing Date: 7/31/2025 at 5:00 PM Pacific Time (US & Canada); Tijuana

Description

Under general supervision this role requires the applicant to assist multiple divisions with a variety of para-professional and routine entry-level professional administrative, analytical, technical, and programmatic duties in support of various administrative and programmatic operations and activities; provides staff support to a City department, office, and/or program area; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related duties and responsibilities as required. The Management Aide position will provide support to the Economic Development Division and Housing Division in the Community Development department.

The Management Aide position will assist both the Housing and Economic Development divisions with related duties as assigned. This is a para-professional class leading into the professional Management Analyst series. Incumbents perform para-professional administrative and programmatic support and routine entry-level professional analysis duties while learning City policies, procedures, and specific techniques related to the Community Development Department.

Receives general supervision from assigned supervisory or management level staff. Exercises no direct supervision over staff.

Examples of Duties

Essential duties and responsibilities may include, but are not limited to, the following:

1. Performs a variety of para-professional administrative and routine entry-level professional analytical and technical duties requiring analysis and the application of specific program knowledge and administrative skills in support of the Community Development department, Economic and Housing divisions, program, or function; provides assistance in administrative and operating programs as assigned.
2. Conducts research; collects and compiles information from various sources; analyzes data; prepares written and/or oral reports; assists in the preparation of grants; develops and revises forms and report formats; establishes procedural manual for clerical and administrative support services for assigned areas.
3. Assists in the preparation of the annual budget and monitors budget expenditures.
4. Participates in planning, coordinating, implementing, and promoting assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities.
5. Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations.
6. Researches, analyzes, and makes recommendations on program compliance with applicable laws and regulations.
7. Receives, researches, and responds to citizen requests for information.
8. Prepares and conducts public outreach and informational materials including newsletters and brochures.
9. Assists in the preparation of requests for proposals for hiring outside consultants, vendors, and contractors; assists in researching contract service and supply needs; monitors contract compliance.
10. Serves as a contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations.
11. Performs related duties and responsibilities as required.

Typical Qualifications

Knowledge of:

• General understanding of public administration, organization and operation of municipal government.
• Research and reporting methods, techniques, and procedures.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• General understanding of basic budget preparation and administration.
• Application of critical thinking and analysis.
• Records keeping principles and procedures.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.

Ability to:

• Assist in the development of goals, objectives, practices, policies, procedures, and work standards for the department.
• Analyze, interpret, summarize, prepare and present administrative and technical information and data in an effective manner.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, must be comfortable representing the city in public speaking engagements, and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing.
• Will frequently conduct public outreach and verbal interactions including public speaking engagements.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures.
• Operate a vehicle observing legal and defensive driving practices.

Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience performing professional administrative responsibilities in a municipal government is highly desirable but not required.

Training equivalent to a Bachelor's degree from an accredited college or university with major course work in Management, Business or Public Administration, or a closely related field.

Licenses and Certifications: Possession of a State of California driver's license and proof of insurance.

Special Requirements: Employee in this class will sometimes be required to work extended hours including evenings and weekends.

Working Conditions

The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions:

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and long periods of standing and walking may be required when conducting public outreach. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must

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