Job Description

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Exemption Status: Hourly Non-Exempt

Remote Options/Office Hours: This position is based in the San Francisco office.

Classification: Legal Support Staff

Summary of Position: Requires 5+ years of recent experience as a Legal Secretary, Legal Assistant, or Administrative Assistant in a law firm or legal department, with advanced proficiency in MS Office and a proactive work ethic. Supports the workload of the Managing Partner across various practice areas, including Trusts and Estates and Litigation. The environment is fast-paced and adaptable, requiring flexibility, initiative, and proactive behavior.

Responsibilities include secretarial and administrative tasks such as calendar management, travel arrangements, expense reimbursements, legal document creation and revision, court filings, spreadsheet and presentation creation, document proofreading, phone answering, attorney time entry, and other duties as assigned. The role demands multitasking and managing a heavy caseload, with a willingness to learn new skills and take initiative. Tasks may occasionally include billable client work or Paralegal-level assignments.

Direct Reports: N/A

Essential Duties and Responsibilities:

• Filing petitions and documents with courts
• Answering phones
• Scheduling client meetings
• Calendaring mediations, arbitrations, hearings
• Entering attorney time
• Creating spreadsheets and presentations
• Running reports
• Proofreading and document comparison
• Calendar management
• Travel arrangements
• Expense reimbursements
• Additional projects as assigned

Requirements:

• 5+ years recent experience in Trusts and Estates, including Litigation
• California Notary Public (preferred but not required)

Knowledge, Skills & Abilities:

• Proficiency in Microsoft Office, Outlook, Adobe, legal practice management, and document management systems
• Intermediate to advanced word processing skills
• Knowledge of California Rules of Court and local rules
• Excellent command of English, spelling, grammar, punctuation, style
• Organized and detail-oriented
• Effective communication skills, team-oriented and independent work ability
• Positive attitude, curiosity, dependability, motivation

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice

Job Tags

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