Join our entertainment law firm team in a dynamic, full-time REMOTE role where fast learning, extreme organization, focus and dedication are key to success. This position requires strong analytical thinking, proactive problem-solving, and attention to detail with a "think ahead" attitude. We manage multiple entertainment clients at once, making real-time optimizations essential, and driving strategic decisions. If you have a thick skin, manage different demanding personalities and randomity, learn on your own, grow, and take on exciting challenges, we’d love to hear from you!
To ensure this opportunity aligns with your availability, we want to be upfront about the demands of this role. It is a challenging and fast-paced position that requires extreme organization, full-time commitment and focus. You will have two bosses. If you are currently balancing multiple responsibilities (such as school, 2nd job, daycare issues, etc.), this position is NOT for you. Success in this role depends on your ability to dedicate your full time, attention and effort. If you can meet the requirements, you will excel and have fun in our world of Hollywood TV and movie making without having to go to an office everyday!
Tasks for the Job:
1. Efficiently manage and maintain busy schedules for meetings, deadlines, and project-related appointments. Ensure smooth operational workflows by coordinating multiple parties, arrangements, providing timely reminders, and conducting research as needed to support seamless scheduling.
2. Act as the primary liaison between lawyers and clients by performing follow-up and reminder communications via email, text, and phone. Update clients on transactional statuses, gather necessary documentation, and provide proactive support to prevent delays.
3. Verify, organize, and maintain all client and process-related documents to ensure accuracy and compliance. Oversee contract progress, manage signature page administration, note taking and ensure proper filing and tracking of agreements.
4. Conduct client intake by gathering detailed personal information and required documents. Perform research to support document preparation and address client-specific needs.
5. Attend meetings to take detailed notes, capturing client instructions and protocols. Translate meeting notes into actionable tasks, assigning them to the appropriate parties and ensuring follow-through.
6. Provide all administrative support, including coordinating event invites, managing reservations, and maintaining operational efficiency. Ensure all workflows are aligned to keep projects and priorities moving forward effectively.
Skills: Must have proven proficiency in:
1. Outlook email program
2. Outlook calendaring program
3. Google calendar
4. Google suite
5. ZOOM
6. Microsoft word
7. Microsoft excel
8. Adobe PDF
9. English (spoken and written)
10. All social media platforms and related tracking/scheduling software
Working Hours: 40 full time hours/week
**Schedule: **Monday to Friday, 8:00 am to 6:00 pm PST (California). Applicants in Philippines, India, Africa need NOT apply unless you are happily willing to work a graveyard shift.
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