Job Description

Executive Assistant

Exact Solar is a growing solar company with a main office located in Bucks County, PA. We are seeking a highly capable Executive Assistant to provide direct support to our CEO, helping manage day-to-day tasks, priorities, and communications to ensure smooth and efficient operations. Our main office is in Newtown, PA, however, there is a small office location in Philadelphia that will be utilized for this position to work closely with the CEO.

Position Overview

The Executive Assistant will serve as a trusted partner to the CEO, handling administrative, organizational, and communication-related responsibilities. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs in a fast-paced environment. The position is part-time initially, with the opportunity to become full-time based on performance and company needs.

Key Responsibilities

• Provide day-to-day administrative and organizational support to the CEO
• Manage and organize the CEO's inbox, including drafting and mirroring email communications
• Track tasks, deadlines, and follow-ups to ensure open items are completed in a timely manner
• Create and maintain daily priority lists and action plans
• Manage the CEO's calendar, including scheduling meetings, calls, and appointments
• Coordinate travel arrangements and meeting logistics as needed
• Act as a point of contact between the CEO and internal/external stakeholders
• Maintain confidentiality and exercise discretion when handling sensitive information
• Proactively identify opportunities to improve workflows, organization, and efficiency

Qualifications & Experience

• Prior experience as an Executive Assistant supporting a C-suite executive or business owner
• Strong organizational and time management skills with the ability to manage multiple priorities
• Proven experience managing inboxes, calendars, and executive-level communications
• Ability to mirror tone and style in written communications
• High level of attention to detail and follow-through

Skills & Attributes

• Proactive self-starter who requires minimal oversight
• Positive attitude with a strong sense of responsibility and ownership
• Excellent written and verbal communication skills
• Strong problem-solving and adaptability in a dynamic environment
• High level of discretion and professionalism
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and similar tools
• Strong interpersonal skills and ability to manage relationships effectively

Why Join Exact Solar

• Work closely with executive leadership and gain high-level business exposure
• Flexible part-time role with growth potential into a full-time position
• Opportunity to make a meaningful impact within a growing organization
• If moved to full time work, more benefits become available

Flexible work from home options available.

Job Tags

Similar Jobs