Job Description

Job Description

Job Description

Position Summary:

Reporting to the VP of Communications & Events, the Events Manager is responsible for supporting the planning and execution of BNI Global Events, the BNI Global Convention and other specified National Conferences or Market-Specific Events. This role provides excellent customer service while driving sales through event revenue opportunities and adhering to the budgeted expenses for each event. As part of a dynamic team, this position plays a key role in delivering key events on time and on budget. This role requires attention to detail, organization and the ability to execute promises made to partners. The role serves as an important ambassador and representative of BNI and collaborates with internal stakeholders to identify business development opportunities that lead to long-standing partnerships.

Roles and Responsibilities:

• Serve as key leader of the BNI Global Convention, BNI’s largest event of the year
• Lead +/- 3-5 key global events as specified each year
• Create and manage budgets for the various events throughout the year and Global Convention
• Lead vendor selection, contracting and management for all vendors at designated Global Events and as directed for Global Convention
• Lead event execution for select CRC National Conferences throughout the year
• Own vendor selection, contracting and management for event vendors and suppliers
• Collaborate with Global Convention operating partner, Mary O’Connor & Company (MOCCO)
• Manage invoices for all vendors and ensure they are paid in collaboration with the accounting team
• Ensure team trainings, employee handbook, staff schedule, and other training materials are administered prior to global events
• Design and deploy staff schedules for in-scope events
• Create and maintain impeccable customer relationships, including identifying customer needs and responding creatively, listening to information, asking questions, and applying knowledge to determine solutions.
• Create and communicate show specs for electrical, audio visual and tradeshow F&B through various vendors
• Review and reconcile vendor invoices; tracking and collecting accounts receivable
• Proactively share ideas and solutions to improve upon global events strategy or execution

Demonstrated Competencies:

• Adaptability: The independent ability to adjust to new conditions and handle unexpected, often ambiguous, and paradoxical challenges.
• Project Management: The discipline of planning, organizing, securing, managing, leading, and controlling resources to achieve specific goals.
• Resource Management: The efficient and effective deployment of the organization’s resources when they are needed.
• Creativity / Innovation: The ability to identify, address, and manage conflicts constructively. This often involves fostering collaboration, communication, problem-solving, and emotional intelligence
• Enthusiasm / Positive Attitude: “We find the good in everything that happens to us, and that propels our lives forward. Finding the good in every person enables us to attract terrific people, opportunities, and wealth.” Demonstrating a positive yet realistic attitude, energetic engagement, and a willingness to go the extra mile. It involves showing genuine interest, maintaining motivation, and inspiring others with one's passion for work or projects.
• Initiative: The ability to assess and initiate things independently. Takes proactive action, drives progress without needing constant direction, and is self-motivated. Has resourcefulness and a willingness to go beyond assigned tasks.
• Quality Management: The act of overseeing all activities and tasks needed to maintain a desired level of excellence; attention to detail. leadership and assertiveness. continuous improvement, customer focus, and analytical skills.
• Professional Maturity: Competence in a combination of technical skills, emotional intelligence, leadership qualities, and a commitment to continuous learning and growth.

Required Qualifications:

• 5+ years of experience in event planning for both virtual and in person events 
• Project management and organizational skills 
• Outstanding communication and negotiation ability 
• Strong attention to detail and decisive learner 
• Customer-service orientation with a knack for problem-solving 
• Familiarity with process and workflows 
• Team player with leadership skills 
• Experience in dealing with sponsors and entitlements 
• Experience/Success in building marketing mix of promotional activities with aligned/forecasted performance metrics to meet target registration& attendance goals 

• Excel proficiency 
• Experience in managing events in multiple countries
• Ability to travel to support events throughout the year

Preferred Qualifications :

• Cvent software experience a plus   
  

Physical Demands and Working Conditions

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

An equal opportunity employer.

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