Job Description

If you are an event planner with agency or client-side experience, please read on!

Title: Event Producer//Planner
Location: North Hollywood (Onsite with work from home on Fridays!)
Salary: $70k - $90k+
Requirements: Agency or client-side event planning experience!

We are looking for someone to join our team to help provide truly immersive and memorable event experiences whether virtual or in-person live events. You will be responsible for managing all aspects of the event production including logistics, scheduling, budgeting, and overseeing the management of each event assigned to you.

We plan events such as launch parties, premieres, holiday parties, award shows, screenings and more for clients like Google, LinkedIn, Disney, In n' Out, The Oscars/ABC, Fox, Audi and more.

If this sounds like you, please apply today to learn more!

What You Will Be Doing

Pre-Production:
-Help manage the research, creation, and format of proposals.
-Must work quickly, efficiently, and thoroughly to ensure that all production deadlines are met
-Collaborate with creative team to develop event design.
-Participate in site inspections.
-Make travel plans and team hotel arrangements.
-Act as Communications Lead with client and ensure the account owner and Director of Production are in the loop on project status.
-Research and negotiate vendor services and pricing.
-Create and maintain budget and target P&L
-Work with graphics department to develop event venue layouts.
-Use MONDAY project management software to build task lists and manage duties.
-Create and maintain contact list, production schedule, accounting forms, and Request contracts / invoices from vendors.
-Complete and submit check requests for payment.
-Obtain samples (linens, drawings, etc.) as needed and send to client for approval.
-Prior to event, distribute production schedule, vendor memo, and any other required documents to all involved parties.
-Make any shipping arrangements, if needed
-Procure permits and approvals as needed for venue, city, state officials.
-Manage event payables and receivables.
-Work with design and AV teams to manage virtual events.
-Assist with general office, administrative, sales and marketing support when needed.

On-Site:
-Act as point of contact for client, venue, and vendors
-Supervise load-in/load-out
-Distribute elements such as linens, florals, etc., and assist hands-on with set-up as needed.
-Manage production schedule and make sure that everything is done in a timely manner
-Troubleshoot any issues that arise.
-Monitor event and assist client to ensure everything is ready for event start
-Ensure that all strike teams are in place and the venue is secured and clean before leaving the event or turning it over to another producer for tear down.

Post-Production:
-Review all final invoices with accounting. Request any outstanding invoices form vendors and submit check requests.
-Submit any additional costs or credits that need to go on client final billing.
-Reconcile final job summary worksheet and close file.
-Write Thank You letters in conjunction with Account Executives

What You Need for this Position

-Experience coming from an agency as an event producer/planner
-Bachelors degree preferred, or equivalent work experience
-3+ years experience with large scale, high budget, premium quality event planning and execution
-Must be flexible, creative problem-solver with a positive demeanor
-Ability to juggle multiple projects under deadlines, work independently with the ability to set appropriate priorities

What's In It for You

-Award-Winning premier event production and management company to work for!
-20 years in the industry
-Fantastic team to work with
-Family-like environment
-Dental and Vision
-PTO, Sick Time, + 2 weeks off included at the end of the year (Holidays)
-Chance to work with really cool partners including but not limited to: Disney+, Google, LinkedIn, Audi, ABC, and more..

So, if you are a Event Producer with experience, please apply today!

Applicants must be authorized to work in the U.S.

Preferred Skills

Production

On-Site Logistics

Event Management

Job Tags

Holiday work, Full time, Work experience placement, Remote job, Work from home, Flexible hours,

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