Job Description

Administrative Business Partner Virtue AI

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Job Description

Virtue AI seeks a highly organized, detailoriented, and selfstarting Administrative Business Partner to support our CEO. This role demands exceptional administrative efficiency and flawless execution, managing the leaders scheduling, logistics, and communications. The candidate will maintain immaculate systems, ensuring no detail slips through the cracks while providing comprehensive support. As a critical point of contact in the senior leaders office, the partner will demonstrate outstanding organizational abilities in a fastpaced, highvolume environment, maintaining meticulous systems while handling shifting priorities. Success requires outstanding attention to detail, strong relationshipbuilding skills, and the ability to anticipate needs across teams while ensuring responsive, errorfree execution.

Responsibilities

• Scheduling and managing calendars for the leader
• Building and maintaining organizational systems for tracking and managing inbound requests
• Managing the leaders inbox and communications with precise attention to detail, maintaining rapid response times and ensuring all messages are swiftly triaged
• Helping the leader track and execute action items
• Coordinating with internal stakeholders to gather necessary information and materials for meetings
• Coordinating logistics for conferences and events in partnership with communications, sales, and marketing teams
• Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate recordkeeping
• Providing seamless and welcoming experiences for inperson visitors to Virtue AIs HQ in SanFrancisco, ensuring prospective partners and customers feel valued and appreciated
• Handling travel logistics and, in some cases, traveling with the leader
• Assisting with adhoc projects using problemsolving skills and a proactive mindset to drive positive outcomes

You may be a good fit if you:

• Are highly organized with the ability to build systems to track and prioritize multiple tasks
• Maintain a high level of attention to detail
• Thrive in fastpaced and changing environments
• Take pride in flawless administrative execution
• Have enthusiasm for supporting leaders in executing their vision and ensuring they have the necessary resources and information to succeed
• Have excellent timemanagement skills
• Have a positive, calm, and welcoming attitude
• Communicate effectively with team members at all levels
• Have a proven track record of handling sensitive and confidential information with discretion

Strong candidates may also:

• Have a strong interest in Virtue AIs mission and deep commitment to AI safety & security in research and product development
• Have experience supporting executives or busy leaders
• Have a security mindset with a thorough understanding of data protection and privacy best practices

Role Specific Location Policy

• Currently, we expect all staff to be in our office at least 50% of the time. For this role specifically, we are expecting at least 3+ days a week in our SanFrancisco office.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Business Development and Sales

Industries

Technology, Information and Internet

Job Tags

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