Job Description
Job Description
Job Description
Manpower is looking for Administrative Assistant a contract opportunity in Edmonton, AB.
Schedule:
* Monday-Friday (8:15am- 4:30pm)
Job Type
Qualifications:
* 2 years’ experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
* Knowledge of office management systems and procedures
* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
* Excellent time management skills and the ability to prioritize work.
* Attention to detail and problem-solving skills.
* Excellent written and verbal communication skills
* Strong organizational skills with the ability to multi-task
Responsibilities:
* Coordinating all office administration and branch activities.
* Supporting SEPI ED in scheduling, booking meetings and managing ED calendar.
* Meeting management (e.g., meeting materials and notes/minutes, briefing packages, agendas, logistics).
* Coordinating all SEPI action requests (AR) as the SEPI AR lead.
* Providing, communicating, and implementing a clear AR process for SEPI and making improvements as needed.
* Track ARs and update ED and Directors daily.
* Coordinating non-AR correspondence (i.e. Incoming mail/e-mail, filing, in conjunction with ADMO).
* Providing general administrative support for Executive Director:
o Preparing documents and correspondence including proofreading and editing memos, letters, documents, reports, tables and department forms.
o Photocopying, printing, booking boardrooms and scanning/emailing letters.
* Providing project/committee/unit support as needed (e.g., records management, logistics).
* Coordinating 1GX tasks as the Workplace Administrator (e.g., position management, job requisitions).
* Perform onboarding and exiting support for SEPI team.
* Acting as the CLP FOIP administrative lead.
* Managing travel arrangements and completing financial forms for SEPI staff.
* Liaising with HR, Payroll and Finance.
* Creating and maintaining a working administrative procedure manual.
* Coordinating administrative training support for AS4 and new staff.
* Prepare documents and correspondence including proofreading and editing memos, letters, documents, reports, tables and department forms as requested.
* Photocopying, printing, booking boardrooms and scanning/emailing letters.
* Order supplies as requested and maintain supplies in the Resource Room.
* Responsible for processing NPO and PO invoices.
* Contract Licence User (CLU) for CLP, responsible for creating SES and entering contracts into 1GX/Ariba.
* Monitor, track and reconcile budget/P-Card expenses for the branch.
* Reconcile Cost Center report against all invoices received for SEPI branch.
* Computer Equipment
* Support SEPI/CLP in acquisition, evergreening and surplusing.
* Set up workstation for new staff.
* Remove equipment of staff exiting IR
* Providing cover-off for AS5 and assisting with recruitment when needed.
In addition to gaining valuable experience with industry leading companies, Manpower offers:
* Weekly pay via direct deposit
* Medical Dental, and Life Insurance benefits
* Vacation and General Holiday Pay
* Complimentary access to Manpower’s online university with over 5000 courses
* Referral bonus program
Manpower would like to thank all applicants for their interest; however, due to the number of individuals applying to positions at Manpower, only successful applicants will be contacted. All other resumes will be retained for future opportunities.
Manpower is dedicated to building a diverse workforce that reflects the diversity of Canada. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity access our services and programs. We encourage all to participate in our staffing and workforce development opportunities, including people of any ethnic or national background, religion, sex, sexual orientation, gender identity, Indigenous Peoples, and persons with disabilities
To learn more about the changing world of work, please visit our website at/ like Manpower Alberta on Facebook, follow us on Instagram @manpower_alberta, and follow us on Twitter @ManpowerAB
Job Tags
Weekly pay, Holiday work, Contract work, Remote job, Monday to Friday,